Opportunities

(Full-Time / Permanent)

The Museum of Arts and Design (MAD) seeks a Manager of Special Events and Venue Rentals who will oversee the planning, execution, and management of a diverse range of high-profile events and manage the rental process for specific museum spaces, including the Theater and 7th Floor. The Manager will be responsible for creating memorable experiences, maximizing revenue through rentals, and ensuring seamless event execution that aligns with the museum's mission and fundraising objectives.

This role will report to the Deputy Director of Institutional Advancement and work in close collaboration with the Special Projects Coordinator.

The Museum of Arts and Design has a mission to explore how craftsmanship, art, and design intersect in the visual arts today. Through its exhibitions, programming, and collection, MAD promotes a view of the world unobstructed by traditional definitions of fine art. MAD provides an opportunity for employees to enrich and develop their love of art, craft and design while contributing their specific skills, expertise, and talents. www.madmuseum.org

COMPENSATION AND SCHEDULE

This is a full-time, exempt position with compensation between $70,000–$75,000 per annum, depending upon experience. We anticipate your schedule to be 9:30am–5:30pm, Monday through Friday, but will require some nights and weekends.

PRIMARY RESPONSIBILITIES

Special events 

• Plan and coordinate all strategic events that aligns with MAD's mission and fundraising goals, overseeing the execution of a wide array of special events, including but not limited to galas (MAD Ball), fundraisers (MAJ), donor receptions, exhibition openings, and cultivation events.
• Collaborate closely with the Development team to create fundraising events and initiatives that effectively engage donors and supporters, maximizing philanthropic contributions and sponsorships.
• Lead a team of event professionals, providing guidance and direction to ensure the successful planning and execution of events and rentals while maintaining high standards of quality and excellence.
• Maintain professional working relationship with staff to include collaborations with operations and facilities team.
• Manage event budgets, timelines, and logistics for both museum events and external rentals, negotiating contracts with vendors, venues, and service providers to ensure cost-effectiveness and adherence to budgetary constraints.
• Cultivate and maintain relationships with external stakeholders, clients, sponsors, and partners to secure in-kind donations for events.
• Oversee event marketing and communication strategies, working collaboratively with the Marketing and Communications team to promote events and maximize attendance and engagement.

Space Rental

• Manage the rental process for specific museum spaces, such as the Theater and 7th Floor, including inquiries, bookings, contracts, and coordination of logistics for external events, conferences, performances, and private functions.
• Cultivate and maintain relationships with external stakeholders and clients to promote and secure rentals.
• Oversee event marketing and communication strategies, working collaboratively with the Marketing and Communications team to promote events and rentals.
• Evaluate event and rental success and effectiveness, analyzing metrics, feedback, and ROI to identify areas for improvement and implement best practices for future events and venue bookings.

Qualifications

• Event Planning, Marketing, or related field; master’s degree or equivalent experience is a plus.
• Minimum of 3 to 5 years of progressive experience in event management and venue rentals, preferably within the arts, cultural, or nonprofit sectors, with a record of executing successful high-profile events and managing venue bookings.
• Strong leadership skills with proven experience in managing and motivating a team, setting strategic goals, and achieving results in a fast-paced environment.
• Exceptional organizational and project management abilities, including budget management, vendor negotiation, and logistics coordination for large-scale events and venue rentals.
• Excellent interpersonal, communication, and negotiation skills, with the ability to collaborate effectively with internal and external stakeholders.
• Familiarity with fundraising databases and CRM systems; proficiency in Raiser's Edge or similar software is advantageous.
• Creativity, innovation, and attention to detail in designing and delivering exceptional event experiences and venue offerings.
• A passion for the arts, design, and cultural institutions, with a commitment to enhancing the visitor experience and supporting MAD's mission.
• Must be able to work nights and weekends as needed.

Benefits

• Subsidized medical health coverage.
• Dental, vision, life insurance and disability coverage.
• 403(b) retirement plan with discretionary match.
• 12 Paid holidays per year.
• Paid time off, including sick leave.
• Flexible spending accounts (pre-tax income for eligible health and dependent care expenses).
• Commuter benefits (pre-tax income for mass transit or parking expenses).
• Access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job posting describes you, then please apply for this role.

MAD provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.