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Registrar for Exhibitions


The Museum of Arts and Design (MAD) seeks a detail-oriented and experienced Registrar to join the Registrar department and act as the primary Registrar overseeing exhibition care including lender negotiations, shipping, packing/crating, customs brokerage, insurance, courier arrangements, and freight forwarding from consolidation through dispersal for multiple, concurrent, traveling (MAD-organized and outside organized), and in-house exhibitions. The position will act as secondary Registrar for the permanent collection’s care including safety, storage, access, and documentation (digital and physical), loan agreements, and exhibition logistics as related to art objects as well as managing and/or executing incoming and outgoing loans for exhibitions

The Museum of Arts and Design (MAD) champions contemporary makers across creative fields and presents the work of artists, designers, and artisans who apply the highest level of ingenuity and skill. MAD provides an opportunity for employees to enrich and develop their love of the art, craft and design while contributing their specific skills, expertise and talents.

Exhibitions Responsibilities

Serve as primary registrar for all aspects of exhibition planning and execution:


  • Employing industry best practices, plan and execute all packing, shipping, and insurance for exhibitions; coordinate and supervise the unpacking, installation/de-installation, condition reporting, and re-packing of artworks for exhibitions
  • Regularly meet with Exhibitions and Curatorial departments in advance of installation to identify and discuss concerns regarding objects installation logistics, conservation, and display/mounting
  • Act as lender representative: note and ensure that lender requirements and restrictions are honored in installation and throughout design process
  • Create exhibition schedule of all art shipments and couriers
  • Collaborate with the Exhibitions department for the scheduling of art handlers and vendors for installation/de-installation
  • Coordinate the scheduling and track hours of seasonal registrars for installation/de-installation with Director of Exhibitions and Collections
  • Perform daily checks of artworks in galleries. Monitor climate conditions weekly, uploading and saving data readings to eClimate Notebook; report anomalies to Director of Exhibitions and Collections and Facilities department
  • Coordinate object packing and shipping for MAD-organized, and occasionally MAD co-organized traveling exhibitions; act as courier to oversee installation/de-installations at venues


  • Create budgets for exhibitions by soliciting and organizing estimates for packing, shipping, and insurance to be reviewed by Director of Collections Management and Exhibitions Dept.; assist with budget forecasting and continually update expenditures and anticipated expenditures
  • Process and submit invoices for Registrar-related expenses in a timely manner and update expense records


  • Review and submit comments on exhibition contracts and agreements with venues, artists, curators, and various other contracts as needed 
  • Assist in revisions of standard loan agreement/contract language as necessary in response to industry changes and special circumstances
  • Develop with Director of Exhibitions and Collections, in coordination with the Registrar, Curatorial, and Exhibitions departments, alternate language loan agreements, waivers, and insurance arrangements for objects intended for interactive or other atypical use


  • Review and report on venue facilities reports; serve as MAD point person for continually updating MAD Facilities Report
  • Process signed Loan Agreements, notify appropriate parties of atypical requirements or insurance values
  • Coordinate appropriate insurance arrangements in collaboration with the Director of Exhibitions and Collections
  • Compile condition report notebooks and write condition reports upon unpacking/repacking of exhibition loans
  • Create “Security Book”: object lists and comprehensive object photo-inventory to be placed in galleries to serve as reference for each exhibition 
  • Create and maintain Lender and Shipping files, archive files following exhibition close
  • With Exhibitions department, create crate lists, packing notes and special handling instructions for distribution to traveling exhibition venues
  • For international loans: compile all information for, and create proformas for selected freight forwarder; when required compile information for USF&W and CITES applications, and State Department applications when necessary
  • Employ TMS for all aspects of exhibitions organization and preparation, including all major forms using loan, object, exhibitions and shipping modules and specialized reports. Continuously update and maintain object locations
  • Investigate and correct old loans

Collections Responsibilities

Serve as secondary registrar for all aspects of the permanent collection management:

  • Process all accessioning and deaccessioning: process gifts, bequests, and acquisitions for the permanent collection including creating and maintaining both digital and physical records, and executing deeds
  • Process all outgoing loans and associated documentation and billing
  • Process all permanent collections rights and reproduction requests and billing
  • Oversee annual permanent collection inventory of both on and off-site storage as needed and associated data updates
  • Budget for and consult and commission conservators as needed
  • Create, manage, and maintain permanent collection files digitally and physically
  • Anticipate future on and offsite object storage needs; when needed, research and acquire offsite storage

General Responsibilities 

  • Ensure compliance with Following RC-AAM/ARCS guidelines and codes of ethics and adhering to accepted best practices for museums. Responsible for the creation and maintenance revision of Registration procedures, legal documents and collection management policies and related legal documents


  • Minimum five years in museum registration (experience in museum exhibition required)
  • Proficient in TMS
  • Must be familiar with international/domestic fine art shipping/crating companies, international crating standards and TSA shipping and screening requirements, experience with 3-D objects
  • Excellent verbal and written communication, general proficiency in MS Suite and database applications
  • Candidate must be detail-oriented with the ability to work independently and multi-task in a fast-paced environment
  • College degree preferred, graduate work in museum studies, art history, arts management, or related field a plus, but experience is the most important qualification

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications.  We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job posting describes you, then please apply for this role. 

Compensation, Benefits and Perks

MAD offers a competitive salary range of $65,000 - $70,000 commensurate with experience, as well as:

  • Medical, dental and life insurance and disability coverage
  • 403(b) basic retirement plan
  • Paid time off, including vacation, personal and sick leave.
  • Flexible spending accounts (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

COVID Guidelines

The health and safety of our Museum community is the highest priority. As such, the MAD requires all newly hired staff members to be fully vaccinated with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.

MAD provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. 

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