Associate Registrar and Coordinator for Exhibitions


The Museum of Arts and Design (MAD) seeks an Associate Registrar and Coordinator for Exhibitions to support our Exhibitions team. Annual compensation is $58,500 – $65,000 commensurate with experience. Hours are weekdays 9:30am-5:30pm This position works closely with Director of Exhibitions and Registrar and works collaboratively colleagues across the Museum. 

The Museum of Arts and Design (MAD) champions contemporary makers across creative fields and presents the work of artists, designers, and artisans who apply the highest level of ingenuity and skill. MAD provides an opportunity for employees to enrich and develop their love of the art, craft and design while contributing their specific skills, expertise and talents.


  • Uses TMS to manage all aspects of exhibition planning and production; enters and maintains exhibition related information; works with curators to establish working checklists in TMS
  • Prepares loan agreements and receipts, certificates of insurance, and other legal documents as required
  • Reviews exhibition contracts and lender loan agreements
  • Reviews production schedules for exhibition prep and installation in conjunction with exhibitions team and curators.
  • Assures compliance with lender conditions including courier requirements
  • Writes condition reports on incoming, incoming works; works with couriers as required
  • Coordinates gallery label + didactic panel in-house production
  • Arranges packing/unpacking, shipping, couriers and insurance for exhibition loans to and from the Art Center;
  • Supervises part-time registrars as needed
  • Performs other duties as assigned.


  • BA in Art History/BFA, MA/MFA preferred, but experience is the most important qualification.
  • A minimum of three to five years’ experience as an Assistant/Associate Registrar organizing domestic and international loans;
  • Proficiency in TMS;
  • Knowledge of art handling best practices and art and artifact collections care in a museum environment;
  • Experience making shipping and courier arrangements, and writing condition reports;
  • Ability to work under pressure and in a collaborative team environment;
  • A high degree of organization and self-motivation, including ability to take initiative, anticipate actions needed, and exercise independent judgment;
  • Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment;
  • Excellent problem-solving, organization, and time-management skills; comfortable working on multiple projects at any one time;
  • Excellent interpersonal skills and ability to communicate clearly in verbal and written forms;
  • Art handling and installation skills a plus.
  • COVID guidelines: The health and safety of our Museum community is the highest priority. As such, MAD requires all newly hired staff members and freelancers to be fully vaccinated with an FDA authorized and/or approved COVID-19 vaccine, including a booster if eligible. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications.  We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job posting describes you, then please apply for this role. 

MAD provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. 

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