Current Openings

Controller

The Controller prepares the monthly financial reporting package, and provides financial statement analysis, budget, and audit support.  

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PRINCIPAL DUTIES

  • Guides and monitors the month-end close process to ensure timely financial statement reporting
  • Maintains copies of all grants and receivables and reviews all grants to ensure that financial reporting requirements of funders are being met
  • Produces monthly financial statements, including Statement of Financial Position, Statement of Activities with comparisons to budget, Cash Flow Statement, and Memo pointing out significant information.  Submits reports to and reviews with senior management.
  • Maintains work papers and reconciliations for balance sheet and significant accounts
  • Develops the annual budget with senior management, with input from department heads
  • Produces grant expense reports as needed for Development & Education departments
  • Prepares financial statements  for grant reporting
  • Updates financial data on reporting agency websites
  • Maintains an orderly filing system for contracts and other important documentation
  • Responsible for approving disbursements, monitoring outstanding checks and cash flow
  • Prepares and processes bi-weekly payroll and retirement plan contributions
  • Responsible for sales tax filings
  • Attends finance & audit committee and/or board meetings to assist executive management in the presentation of monthly financial statement reports
  • Oversees and manages external auditors in the completion of the annual financial statement
  • Oversees and manages external accountants in preparation of the federal form 990
  • As needed, answer accounting and financial questions from the Director, Trustees , CFO or other Senior Staff members
  • Serves as back-up for Assistant Controller function

ABILITY TO

  • Represent the Museum of Arts and Design to the highest standards.
  • Be able to deal with multiple personality types while remaining professional and courteous.
  • Establish and maintain effective working relationships with others.
  • Adjust to changing priorities and work on multiple projects simultaneously.
  • Plan and organize work to meet schedules and deadlines.
  • Work under pressure and meet multiple deadlines at a given time paired with excellent attention to detail.
  • Have the desire to work in a fast-paced environment.
  • Want to help and support others.
  • Demonstrate attention to detail.
  • Possess excellent oral, written, presentation and organizational skills.
  • Be a self-starter who can take direction and contribute ideas.
  • Have the ability to work independently on projects while meeting deadlines.
  • Must be able to work well on their own while still being a team player.
  • Must exhibit a positive, “can do” attitude.
  •  Must possess excellent “people” skills and the ability to work effectively with employees at all levels within the organization, as well as Board members.

QUALIFICATIONS

  • Bachelor’s degree in accounting; MBA or CPA preferred
  • Seven or more years supervisory/controllership/CFO experience required
  • Non-profit accounting experience preferred
  • Knowledge of Financial Edge, or other accounting software
  • Demonstrated proficiency in Microsoft Excel
  • Demonstrated knowledge of financial reporting and audit support
  • Superior attention to detail, with excellent analytical skills

MAD is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of race, creed, color, religion, national or ethnic origin, gender, age, Vietnam-era veteran or disabled veteran status, sexual orientation, marital status, disability, or any other protected status as provided by law. 

Please send your resume and cover letter to Denise.lewis@madmuseum.org

 

Assistant Controller

The Museum of Arts and Design (MAD), which has a $10 million operating budget, seeks an Assistant Controller who will be responsible for Cash Receipts, Cash Disbursements, and assistance in the Year-end Audit, as well as Account Analysis and assistance to the Controller and CFO as needed.  This position reports to the Controller.

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Key responsibilities include supporting the following activities:

  • Revenue processing for donations via check, credit card, wire transfer and stock donations
  • Revenue processing for admissions and the museum store’s e-commerce site
  • Processing of Accounts Payable and 1099’s
  • Balance sheet and revenue reconciliations monthly
  • Monitor cash flow and report balances to Controller and CFO
  • Assist with employee benefits administration
  • Provide back-up support to Controller for semi-monthly payroll processing and associated tasks
  • Sales audit and processing of daily store and admissions sales (reconcile to store and admission software)
  • Assist with year-end financial audit
  • Budget analysis and interpretation to support museum staff
  • Assist in developing and maintaining documented accounting policies and procedures
  • Other administrative support as time allows

Requirements:

  • Minimum three years related experience
  • Bachelor’s degree in related field
  • Experience working with Financial Edge and ADP payroll software, as well as Office, Word and Excel
  • Must have good attention to detail and ability to accurately and clearly document work
  • Strong communications skills
  • Ability to maintain confidentiality

This position requires a significant amount of sitting and working on computer.

MAD is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of race, creed, color, religion, national or ethnic origin, gender, age, Vietnam-era veteran or disabled veteran status, sexual orientation, marital status, disability, or any other protected status as provided by law. 

To apply, please send a cover letter and resume to denise.lewis@madmuseum.org.

Please note “Assistant Controller” in the subject line. Only qualified applicants will be contacted. No phone calls will be accepted.  Thank you for your interest in this position.  

 

Lead Designer

The Museum of Arts and Design (MAD) seeks a Lead Designer to oversee all graphic design for the Museum. Reporting to the Chief Communications Officer, the Lead Designer manages MAD’s visual identity as expressed through all print and digital materials, exhibition graphics, and environmental signage. The successful candidate will work closely with the Communications and Marketing, Exhibitions, Curatorial, Education, and Development Departments, as well as The Store at MAD, to ensure consistency in branding and visual style across the Museum, while conveying our mission to celebrate and explore all forms of contemporary creative practice.

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The successful candidate will be a creative and strategic thinker with a sense of humor and a collaborative spirit, coupled with the ability to meet production and installation deadlines and maintain a balanced project budget. A strong advocate for graphic design at all levels of the Museum, the Lead Designer will bring fresh thinking about how to evolve and apply MAD’s unique brand identity and how to extend outreach online and in print.

Responsibilities:

  • Oversee and expand upon the Museum’s established brand identity
  • Design, project manage, and produce:
    • Advertising, marketing, institutional, and visitor collaterals
    • Digital design for MAD’s website, email communications, and social media
    • Exhibition graphics (titles, illustrated didactic panels, maps, timelines, brochures)
    • Wayfinding and other environmental signage
  • Oversee contract freelancers for projects related to:
    • The Store at MAD (advertisements, email marketing campaigns, look books, etc.)
    • Special events and other Development initiatives
  • Manage interns to assist with special projects
  • Represent MAD at key art, design, museum, and culture industry events

Qualifications:

  • Degree in Graphic Arts/Digital Design or equivalent work experience required
  • Minimum 5 years of experience designing graphics for another museum or arts organization, with a portfolio of produced work
  • Fluency in InDesign, Photoshop, and Illustrator; knowledge of HTML and CMS systems
  • Strong project management and production skills
  • Collaborative style and strong communication and presentation skills
  • Interest in the tangible quality of graphics and typography; familiarity with working with both general and specialty printed materials
  • Affinity for MAD’s mission

About MAD:

Since its founding in 1956, the Museum of Arts and Design (MAD) has celebrated all of the creative processes by which materials are transformed. Today, the Museum is the leading institution dedicated to craft across all forms of contemporary creative practice, from traditional techniques to cutting-edge technology. Our mission is rooted in craftsmanship: the ways that skilled makers transform the world around us.

Through our exhibitions and programs, MAD places craft firmly within the context of contemporary artistic practice, new technology, industry, and design while also reflecting on local traditions and historic innovations. In so doing, the Museum acts as a platform for new trends and innovations in art and design from across the globe. Works by contemporary artists and designers whose practice is rooted in craft, process, and materiality are featured in MAD’s exhibitions and are added to the permanent collection on an ongoing basis.

Application:

Send a portfolio, cover letter, and resume to the attention of Claire Laporte at claire.laporte@madmuseum.org with “Lead Designer” in the subject line. Please include salary requirements in your cover letter. Submissions without a portfolio will not be considered.

MAD is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of race, creed, color, religion, national or ethnic origin, gender, age, Vietnam-era veteran or disabled veteran status, sexual orientation, marital status, disability, or any other protected status as provided by law. 

 

Visitor Services Associate

Visitor Services Associates are the frontline staff of the Museum, providing the "face" of MAD to the public. They are responsible for ensuring a positive visitor experience and perform the following functions:

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  • Actively greet the public.
  • Sell tickets, including cash and credit card transactions. Open, close, and manage cash till. Handle cash in accordance with museum policies and procedures.
  • Sell and process tickets; provide information about lectures, films, and special programs.
  • Sell memberships and provide member support.
  • Use point-of-sale and membership database programs (Blackbaud: Patron's Edge, Raiser's Edge)
  • Answer inquiries about exhibitions, programs, amenities, membership, and related matters.
  • Explain and follow museum policies.
  • Answer phone calls to Visitor Services desk.
  • Coordinate with various departments regarding daily operations, deliveries, and appointments.
  • Perform crowd control in lobby.
  • Restock the desk with exhibition, program and membership brochures.
  • Perform opening, mid-shift, and closing duties.
  • Notify Manager of the services and information that the public routinely requests.
  • Perform other duties as assigned.

Qualifications:

  • Candidates must possess, or have significant coursework towards, a Bachelors degree
  • Excellent customer service, problem-solving, and interpersonal skills.
  • Prior customer service experience preferred.
  • Must be able to work nights and weekends.
  • Fluency in at least one foreign language is ideal.
  • Knowledge of art, craft, design, or museum work is strongly preferred.

Scheduling:

Part-time Visitor Services Associates are scheduled up to 24 hours per week, on average.  Associates may occasionally work more than 24 hours, as requested to ensure desk coverage.
Rate of Pay: $12/Hour
Please submit a resume and brief cover letter expressing your interest in art and/or museum work to Miguel Santiago, Visitor Services Manager, miguel.santiago@madmuseum.org.

Internships

For information about available internships, click here.

Opportunities for Artists

Artist Studios Residency and Van Lier Fellowship

The Artist Studios Program hosts residents and fellows daily in a live studio environment.  Residents and fellows are selected for four-month sessions (February – May, June – September, and October – January).  Each resident is assigned one day each week to work, along with a selection of Thursday and Friday evenings, while fellows work 40 hours per week (schedule varies).  Both residents and fellows have access to a variety of tools and materials, as well as professional development opportunities.

Successful applicants have a mature body of work and clearly understand the public-facing dimension of the program. To learn more about this opportunity click here.